Quick Word tips and tricks
May 22, 1998
Web posted at: 1:32 PM EDT
by George Campbell
If you're printing all your Word documents rather than reading them
on screen, you're wasting paper. But pressing Page Down or clicking
the scrollbar repeatedly to review a document is a pain.
If you have one of Microsoft's slick IntelliMouse devices, you can
scroll by moving the thumbwheel. But even if your mouse is only ordinary,
an undocumented command in Word 97 can automatically scroll a document
for you, letting you adjust the speed to suit your needs. Here's how
to take advantage of this cool feature:
- With the document loaded in Word, select Tools, Macro, Macros from
- In the Macros dialog box, first select Word Commands from the 'Macros
in' list, then choose the AutoScroll option from the 'Macro name'
list, and finally click Run.
- To control scrolling speed and direction, position the hourglass
pointer over the vertical scrollbar. Move it to the top half of the
scrollbar to scroll up, or to the bottom half to scroll down. The
farther the pointer sits above or below the middle of the scrollbar,
the faster the scrolling will occur. To stop scrolling temporarily,
position the pointer over the middle of the scrollbar. To turn off
AutoScroll, you need only click the left mouse button.
If you use this handy feature often, you may want to place the command
on a toolbar for convenience. Here's what to do: Select Tools, Customize,
click the Commands tab, select All Commands in the left-hand box and
AutoScroll in the right-hand box, and then drag and drop the command
onto a toolbar.
AutoScroll even lets you turn Word 97 into a teleprompter. With a loaded
document, select View, Full Screen. Press Alt -T to display the Tools
menu; then follow steps 1 and 2 above. The AutoScroll bar will appear
to the right of the clean document screen, enabling you to control scrolling
as described above.
Dress Up Word 97's Tables
Word 97's new table drawing tool makes it easy to customize tables.
Here are a few tips for using it:
Create multiple cells of equal size alongside a taller cell by highlighting
the cells, then selecting Table, Distribute Rows Evenly. You can use
the same simple approach to equalize the width of columns you draw.
Just select Table, Distribute Columns Evenly after highlighting the
Insert clip art and other graphics into a table cell by placing your
cursor in the cell, selecting Insert, Picture, From File, and choosing
an image. If necessary, Word will automatically resize the cell to fit
Add text to a cell that contains an image by clicking the image, then
pressing the left arrow, Enter , and the up arrow (to type text above
the image), or the right arrow and Enter (to type text below).
Center an image in a cell by clicking the image, and then pressing
the left arrow to display the normal text insertion cursor. Click the
Center icon on the Formatting toolbar to center the image horizontally,
and click the Center Vertically icon on the Tables and Borders toolbar
to center it vertically.
Add a border to an image within a cell by right-clicking the image
and selecting Borders and Shading from the menu. Choose your border
style in the Borders dialog box. If you want the same border on several
images, set the border for the first, then select each image and press
Ctrl -Y to copy the formatting.
Copy Wordy Tables to Excel
Have you ever had to move a table with long cell entries from Word
to Excel? When you paste the table into Excel, it looks like a mess.
Here's how to make the move as simple as possible. The following steps
work in all versions of Office.
- In Word, select the entire table; then choose Edit, Copy.
- In Excel, place the pointer where you want the table; then select
- Select the columns that contain the table, then change their width
to match their width in Word.
- With the table still selected, choose Format, Cells, click the Alignment
tab, select Top from the Vertical drop-down list, and check the Wrap
text box. Click OK.
- To apply one of Excel's prefab formats to the table, select Format,
AutoFormat, then choose one of the available formats.
Wrap It Up in WordPerfect
Wrapping text around the box that contains a graphical image looks
amateurish compared with the effect you get when the text wraps around
the actual contours of the image. Last November's issue contained instructions
for doing sophisticated wraps in Word 97, but you can do the same thing
in WordPerfect 6.1 and later, with a couple of provisos--namely, the
image must have a white background, and you can't control the wrap points.
To do a contour wrap, first type the text that will surround the image;
then select Insert, Graphics (version 8) or Graphics, Image (versions
6.1 and 7). Choose Clipart, From File, or Draw Picture from the resulting
menu, then select or draw the image (remember that it must have a pure
white background). Drag the image into position on the page and resize
it if necessary. Right-click the image, then choose Wrap from the menu.
Select Contour in the Wrap Text dialog box, then click OK.