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Ten worst things to do at a meeting


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Editor's note: CNN.com has a business partnership with CareerBuilder.com, which serves as the exclusive provider of job listings and services to CNN.com.

(CareerBuilder.com) -- Meetings have been hailed as the No. 1 time-waster in corporate America, and -- unless food is served to offset the boredom -- the most tortuous part of the work day.

Who among us hasn't cringed as the office windbag launched into a self-aggrandizing discourse that was completely off-point? Pitied a meek co-worker who got trounced by the office bully? Or marveled at a colleague's ability to string together an array of buzzwords that mean absolutely nothing?

Yet no matter how mind-numbing things get, don't be lulled into thinking that meetings aren't important. The fact is, they can make -- or break -- your career.

Here are 10 things you should never do in a meeting:

1. Show Up Late.

Nothing says "I'm disorganized" like walking into a meeting already in progress. Arriving a few minutes early not only demonstrates that you respect your colleagues' time, but guarantees you get a good seat as well.

2. Be Unprepared.

If you've been given an agenda or materials beforehand, read them. Think of any questions you have or contributions you could make to the subjects being discussed.

3. Monopolize the Conversation.

When discussion ensues, it's protocol to let more senior figures contribute first. Once they've said their piece, concisely make your points. Don't drone on -- or feel compelled to speak at all if you don't have anything purposeful to say. As the old adage goes, "Better to be thought a fool, than speak and remove all doubt."

4. Make Your Statements Sound Like Questions.

Phrasing your statements as questions invites others to say no, argue or take credit for your ideas. Speak in declarative sentences, such as, "Let's do more research on that."

5. Misread Signals.

Try to gauge the needs and mood of those in the room. Listen carefully to what people are saying to discern how receptive they might be to your ideas. You need to make your message relevant to your audience. For example, if everyone is focused on cutting costs and you're angling for a system upgrade, you'll either want to stress how the new software will save money -- or table your request for another day.

6. Get Intimidated.

Unfortunately, some of your co-workers may view meetings as a battleground and themselves as verbal gladiators, sparring for the boss' favor. If you become the victim of a put-down or accusation, calmly defend yourself. If you need to buy time to think, do so with a question that will make your attacker accountable. For example: "Andrew, when did you start thinking I don't care about our sales results?"

7. Chew Gum.

The smacking, popping, cracking and cow-like chewing are annoying. Plus, it's rude and unprofessional. 'Nuff said.

8. Keep Your Cell Phone On.

You turn it off in restaurants and at the movies. Turn it off for your meeting. A ringing phone interrupts the presenter and distracts the audience. And whatever you do, never take a call in the middle of a meeting.

9. Wander Off Topic.

Don't hijack the agenda. Stay focused on what you and your team are trying to accomplish. If you must digress into unrelated areas, make sure it's all right with the others present. A good way to handle important issues not related to the topic at hand is to record them on a flipchart and revisit them at an appropriate time.

10. Skip It.

Sure, you might get more done if you forgo a meeting to stay at your desk and do your actual work. But if the meeting was called by someone higher up in the organization, you'll miss an opportunity to make yourself known. Remember, in the end, meetings aren't just about productivity, they're also about projecting a positive image and building professional relationships.

Kate Lorenz is the article and advice editor for CareerBuilder.com. She researches and writes about job search strategy, career management, hiring trends and workplace issues.


© Copyright CareerBuilder.com 2007. All rights reserved. The information contained in this article may not be published, broadcast or otherwise distributed without the prior written authority

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